Currently we are seeking to employ four highly motivated and enthusiastic Administrators to support activities (including procurement actions) and resources (budgets, manpower, and workforce) of the Directorate (D/TEC) and of its main organizational entities. As such it includes the following main tasks: ·         Support to the processes related to the main resources of the organizational entity (i.e. budgets, manpower, staffing), including planning, execution and follow-up of the activities and resources.·         Support to the planning, preparation, execution and follow-up of technical activities (including projects / programmes) and associated progress in terms of output / schedule / resources, and of related procurement actions.·         Monitoring and controlling of all administrative actions related to procurement and contractual matters, including monitoring of financial commitments and payment milestones, invoicing, etc.·         Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers.·         Support to the relevant TEC entity in the definition of new and improvement of existing processes and tools and production of related documents.·         Support to communication activities related to the above, including update of web site, organization of events, etc.·         Support to the organization in relation to the preparation and execution of meetings / reviews, recording of minutes and actions, and follow-up·         Provision of administrative assistance to organizational units and their staff regarding secretarial and clerical functions, documentation management, management of agenda and organization of meetings, business travel arrangements, handling of mail, management documentation / archive, etc.       Overview:For the execution of the above tasks the contractor will be requested to: ·         Use related ESA Corporate or D/TEC specific software tools, documentations systems, and databases.·         Interface with the relevant actors within the Directorate, with ESA Programme Directorates and with ESA Corporate Services (e.g. finance, human resources, procurements). The Contractor shall have adequate generic skills and experience in the following areas. More specific skills and capabilities required for the execution of specific tasks within this Work Package are provided in the subsequent sections on Qualification of contractor personnel. ·         Ability to interface at appropriate level with relevant actors within and outside of D/TEC. ·         Good sense of contacts and communications.·         Ability to readily assimilate and co-ordinate input data and providing timely output to the hierarchy.·         Reliability, rigor and initiative in the execution of the assigned work. ·         Familiarity in the use of standard office automation support software packages (such as Word, Excel) and of commercial database system (e.g. Access), electronic mail and Web based applications.·         Assessment and monitoring of the status of the procurement actions (using ESA Corporate and TEC  IT Tools) including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment·         Assisting in the preparation, analysis, implementation, and monitoring of the resource plan (budget and manpower) and maintaining and verifying the related budgetary data.·         Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data.·         Coordinating the contractor recruitment process for the department, including maintenance of related data in TEC contractor database.·         Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities would be very valuable.? The contractor will provide support to the TEC-OS team on tasks related to administration and control of the main activities (including procurement actions) and resources (budgets, manpower, workforce) of the Directorate (D/TEC) and related support to TEC-OS or line management or programme management. 

• Vacature: Business Management and Administrative Support
• Opleiding: Geen specificatie
• Regio: Noordwijk Zh
• Contract type Fulltime werknemer
• Opdrachtgever: Serco FM BV

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